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Terms and Conditions


1.           DEFINITIONS
“Client” the person(s) named on the Contract;
“Hotel”                                                            The South Causey Inn (Company number: 5295664) whose registered office is South Causey Inn, Beamish Burn Road, Stanley, County Durham. DH9 OLS
“Conditio                                                         the terms and conditions set out below which form part of and are deemed incorporated into the Contract;
“Event”                                                            the wedding, banquet or other function for which the booking has been made by the Client;
“Contract”                                                       The Contract entered into for the provision of the Facilities which incorporates these Conditions;
“Facilities”                                                      The provision of function room hire, suites and/or supply of food and beverages and other Facilities or services provided by the Hotel for the Client;
“Venue                                                            The South Causey Inn, Beamish Burn Road, Stanley, County Durham. DH9 OLS at which the Event is to take place.
2.                     CONTRACT
2.1                   The Contract shall govern the Contractual relationship between the Hotel and the Client in relation to the Client’s booking of the Hotel’s Facilities for the purposes of the Event.
2.2                   In the case of any inconsistency with any order, letter, or form or Contract sent by the Client to the Hotel or any other communication between the Client and the Hotel, the provisions of these Conditions shall prevail unless expressly varied in writing by the Hotel.
3.                     BOOKINGS
3.1                   A non-refundable and non transferable deposit of £800 2018 bookings /£900 2019 bookings / £1000 2020 bookings (Infinity bookings an additional £100) is required upon booking to consider the contract binding. 12 Month prior to the event a 25% balance of the basic pack price is required. 6 Months prior to the event a further 25% of the basic pack price is required and 6 weeks prior to the event full balance is payable. ALL PAYMENTS ARE STRICTLY NON REFUNDABLE OR TRANSFERABLE.
4.                     PAYMENT
4.1                   The Client will be liable to pay all the charges incurred by or on behalf of, or at the request of the Client, their agents or employees for any Facilities provided by the Hotel.
4.2                   Not less than 6 weeks before the date of the Event the Client will meet with a representative or employee of the Hotel to discuss final details as to timing of the Event, menus, dietary requirements and (if appropriate) the number of suites required.
4.3                   Following receipt by the Hotel of the details set out in Clause 4.2 the Hotel will calculate the final cost and will issue the Client an invoice final Contract price.
4.4                   Not less than 6 weeks prior to the Event the balance of the Contract price should be paid by the Client.
4.5                   All charges payable by the Client shall be due within 7 days after receipt of the Hotels invoice.
4.6                   Without prejudice to any other rights, the Hotel reserves the right to charge interest on overdue account (both before and after judgment) at 4% per annum above the base rate of Royal Bank of Scotland Plc from time to time.
4.7                   The Hotel reserves the right to increase its rates to take into account any increases in taxes or government / legal charges imposed which are outside the control of the Hotel.  Any increases after the date of booking will be notified to the Client in writing and will be payable by the Client in substitution for the amounts originally notified to the Client by the Hotel and the Client agrees that this will constitute a variation of the terms of the Contract accordingly.
4.8                   All deposits are non refundable and non transferable.
4.9                   All prices quoted are inclusive of VAT unless otherwise stated. However, if the rate of VAT increases between the date the contract is formed between you and us and the date of your wedding, we will adjust the VAT you pay (and hence the overall price of your wedding package).
4.10                 Estimates only, can be given for an Event booked for more than12 months in advance
4.11                 All accounts are payable in sterling. Payment can be made by  debit card, cash or cheque payable to “South Causey Inn”. 

5.                     OBLIGATION’S OF THE CLIENT
5.1                   5.1 The Client and persons attending the Event shall:
5.1.1                Comply with all licensing, health and safety and all other laws and regulations relating to the Hotel.
5.1.2                5.2 Not carry out any electrical or other work at the Hotel, including amplification and lighting, without the Hotel’s prior written consent. The Hotel reserves the right to refuse connection of water, electricity or gas to the Client’s equipment if such equipment is considered unsafe or a hazard.
5.1.3                5.3 Not bring dangerous or hazardous items into the Hotel or its grounds and remove such items promptly when requested to do so by a member of the Hotel or any other authorised person.
5.1.4                5.4 Not bring into the Venue or consume any food, wines, spirits or beers at the Venue not supplied by the Hotel or its authorised caterers, without the Hotel’s prior written consent. 5.5  Any alcoholic beverages not purchased at the Venue will incur a corkage charge.
5.1.5                5.6 Not act in an improper or disorderly manner, leave promptly at the appropriate time and comply with any requests by the Hotel or its employees.
5.2                   5.7  Any person in breach of these conditions may be refused admission to, or removed from the Venue.
5.3                   5.8  A non-refundable and non-transferrable deposit per room is required to secure guests bedrooms. For any bedrooms reserved by the Client and not cancelled prior to the date of the Event, the client will be liable to pay a cancellation charge equivalent to the full amount of the stay.
5.4                   5.9 All evening guest must be catered for.
6.                     6.                     CANCELLATION BY THE CLIENT
6.1                   6.1 If the Client cancels the booking or is in breach of the Clause 7.1.4 the Hotel reserves the right to impose the following cancellation charges which are accepted by the Client as a genuine pre-estimate of loss:

Cancellation Date Cancellation Fee
Over 12 months prior to the Event The initial Deposit paid. See 3.1
12 months prior to the Event The above plus 25% of Final Total Payable
6 months prior to the date of the Event The above plus 25% of Final Total Payable
6 weeks prior to the date of the Event Full Balance Payable
6.2                   6.2  The Client is strongly advised to consider insuring against the potential cost of cancellation of the booking.
6.3                   6.3 All cancellations must be made in writing to the Hotel and will be effective on the date the notification is received by the
6.6                   In addition to paying the cancellation charges the Client shall indemnify the Hotel for any costs or expenses incurred to third parties by reason of any arrangements made with such third parties in respect of the Event.
6.7                   Where no Alternative Event is arranged within 6 months of the date of the original Event, the Hotel reserves the right to treat the Event as cancelled.
7.1                        The Hotel reserves the right, without prejudice, to any other right or remedy available, to terminate or suspend any Contract forthwith or at its discretion offer alternative Facilities without any further responsibility on its part in the Event if:
7.1.1                     any part of the Hotel is closed due to fire or water damage or due to alterations or redecoration or any occurrence beyond the Hotels control which shall prevent it from performing its obligations in connection with the Event;
7.1.2                     A failure to supply the Hotel with any essential services such as gas, electricity or water;
7.1.3                     If the booking might, in the Hotel’s opinion prejudice its reputation;
7.1.4                     If the Client is more than 21 days in arrears of payment to the
7.1.5                     If the Client becomes bankrupt or makes any voluntary arrangement with its creditors or becomes subject to an administration order or an encumbrance takes possession of, or a receiver is appointed to any of the Client’s property or assets.
7.1.6                     In the Event of termination or suspension the price for any Facilities that the Hotel has provided to the Client shall become immediately due.
8.1                        The Hotel reserves the right to change the assigned room(s) for one(s) of equal suitability without affecting the Contract price.
8.2                        We reserve the right to make changes to the interior and/or exterior of the venue between the time we accept your booking and the date of your wedding.  For example, we may make changes to the décor and colour schemes of function rooms, and we cannot guarantee that the venue and its surrounds will be free from additional structures (such as marquees or scaffolding).
8.3                        We will use all reasonable endeavours to ensure that no components of your wedding have to be altered.  However, as a wedding plan is normally put together a long time before your scheduled date, we reserve the right to make changes to certain components if this is necessary to comply with safety requirements or other changes in law or relevant codes of practice, or to make other minor changes which we reasonably believe will not be to the detriment of your overall wedding experience.
9.                          CLIENT’S LIABILITY FOR DAMAGE
9.1                        The Client shall be liable for any damage or loss (and costs or expenses arising thereby) suffered by the Hotel as a result of the Event and shall pay to the Hotel on demand the amount required to make good or remedy such damages including compensation for loss of business whilst such damage is being repaired.
9.2                        The Client shall indemnify the Hotel against all loss of damage suffered by any person arising from the equipment, plant, machinery or other items brought on or into the Venue by the Client or a sub-Contractor working on the Client’s behalf and/or any attendees at the Event.
10.                        THE HOTEL’S LIABILITY
10.1                      The Hotel makes no representations and gives no warranties, statutory, implied or other as to the Facilities or as to their suitability for any particular or general purpose.
10.2                      Subject to Clause 10.3 the Hotel shall not be liable for
10.2.1              any loss of profit or other financial loss or any indirect, special or consequential loss, damage, liability, costs or claims (whether arising out of negligence of the Hotel or its employees, servants or agents) suffered, incurred or made by the Client in connection with the Event (including, without limitation, arising by reason of any delay or interruption in the provision of thee Facilities); and
10.2.2              any loss or damage to any property of the Client’s, their guests, Contractors or agents, or any of their employees occurring at the Venue.
10.3                 Other than for death or personal injury cause by the negligence of the Hotel, without limiting the effect of the provisions of this Clause 10 the Hotel’s aggregate liability to the Client for loss and damage under or in connection with the Contract price paid and/or payable by the Clint to the Hotel in respect of the Event.
10.4                 Nothing in this Contract is intended to affect any statutory rights which the Client may have (whether in their capacity as a consumer for the purposes of the Unfair Contract Terms Act 1977 or otherwise) which may not lawfully be excluded by the Hotel and, in the Event that any of the provisions of the Contract are adjudged to be unlawful and/or to be void as going beyond what is reasonable in all circumstance for the protection of the interests of the Hotel, such unlawful and/or void provision(s) shall be deemed deleted and the remaining provisions of the Contract shall continue to apply.
11.                        THIRD PARTY LIABILITY
Where the Facilities are to be provided in whole or in part by a person other than the Hotel, the Hotel gives no warranty or guarantee as to their quality, fitness for purpose, reliability or otherwise,.
12.                        ADVERTISING
If the general public are to be admitted to the Event the Client shall not use the Hotel’s name or trademark(s) with out prior written consent of the Hotel and must show all tickets, posters and advertising material for prior written approval in writing.

13.                        ASSIGNMENT
The Hotel shall be entitled to transfer or assign all or any of its right under this Contract and to perform any of its obligations through nominated sub-Contractors but the benefit of this Agreement shall not be assigned by the Client
14.                   NOTICES
Any demand or notice in respect of this Contract will be made in writing and may be served on the addressee by hand or by post and either by delivering it to the address of the addressee as set out on this Contract or such other address which the addressee may notify the other party in writing. Any such demand or notice delivered by hand shall be deemed to have been received immediately upon delivery. Any such demand or notice sent by post shall been deemed to have been received at the opening of business on the first working day following the day it was posted even if it was returned undelivered.
15.                   FORCE MAJEURE
The Hotel shall not by reason of its failure to perform any of its obligations under this Agreements if such failure is due to or results from breakdown of plant or apparatus, fire explosion, accident, strike lock-out or any other event or cause beyond its control the Hotel be liable to the Client or be deemed to be in breach of the Contract for any reason of any delay in performing or failure to perform any or the Client’s obligations in relation to the Event, if delay or failure was due to any cause beyond the Hotel’s reasonable control. Without prejudice to the generality of the foregoing the following shall be regarded as causes beyond the Hotel’s reasonable control Act of God, Explosion, Flood, tempest, fire or accident, war or threat of war, sabotage, insurrection, civil disturbance or requisition acts, restrictions, regulations, by-laws, prohibitions or measures of any kind on the part of the governmental parliamentary or local authority import or export regulations or embargoes strikes, lock-outs or other industrial actions or trade disputes (whether involving employees of the Hotel’s or third party).
16.                   WAIVER
No waiver by the Hotel of any breach by the Client of its obligations hereunder shall constitute a waiver of any subsequent breach thereof.
17.                   SEVERABILITY
If in any provision of this Contract shall be held to be invalid, unenforceable or shall not apply to the Contract then the remaining provisions shall continue in full force and effect.
18.                   JURISDICTION
The Contract shall be governed by the laws of England and the Customer agrees to submit to the non-exclusion jurisdiction of the English Courts.
19.                   THIRD PARTY RIGHTS
Unless specifically stated below no-one except the Hotel or the Client shall have any rights under this agreement by virtue of the Contract (Rights or Third Parties) Act 1999 or otherwise.
20.                   SMOKING POLICY
The Hotel is a non-smoking building. Smoking is permitted in designated smoking areas outside of the building
21.                   ALCOHOLIC CONSUMPTION
Any Alcohol either given as gifts or received as gift may not be consumed on the premises.  Any Guests found to be consuming any drink that has not been purchased here at South Causey Inn can be asked to leave or product confiscated.
22.                   CLOSING TIMES
                        Please note last orders will be called at 11:45pm & all bars will close at 12 midnight, for Residents and Non-Residents.
23.                   ANNIVERSARY STAY
Please note that you must book to have your stay. The first anniversary stay can be taken 2 weeks either side of 1st anniversary- Sunday to Thursday only. The first anniversary stay includes an overnight stay as outline in your package. The voucher can only be used towards accommodation.
24.                   CONFETTI CANNONS 
Please note that confetti cannons are not allowed to be used ANYWHERE outside the Inn or on our surrounding ground. They may be used at the express permission of the Hotel and a £100 cleaning fee is paid in advance.
25.                   FIRE WORKS
Low Noise Fireworks can be arranged at the discretion of the Inn by accredited professionals only. This must be arranged with your wedding coordinator to ensure the ongoing harmonious relationship with local residents.
26.                   GLASSES & ICE 
Please note that glasses and ice cannot be given for drinks not purchased from the Inn.
27.                   WEDDING CARDS
Wedding Cards are solely the responsibility of the Bride & Groom or the person they have designated to look after them.  The Hotel will not accept any responsibility for the loss of any cards or gifts.
28.                   EXTERNAL DRESSING
External companies must sign an external supplier’s form before delivering anything to the Inn. It is the wedding parties responsibility that companies are informed of this and that the form is signed. Companies can access the function suite from 9am on the day of the wedding and all belongings of the company must be picked up by 7.30am the day after the wedding. South Causey Inn cannot accept any responsibility for external supplies or brides own wedding items. When collecting your thing the following day we ask that a list of ALL items that you bring to decorate your room etc is given and you must check that these things are there before you leave the next day. South Causey Inn cannot accept any responsibility for loss or breakages.
29.                   BEDROOMS
The Hotel will not hold any bedrooms for any wedding party. Room bookings are on a first come first basis.